Admin Assistant

Aberdeenshire Council
£10,634 - £11,088 per year
10 Aug 2017
18 Aug 2017
Contract Type
Full Time

Job Description

Before applying for this job, it is important that you read the Applicant Guidance by clicking on the attachments below. These explain the job role and the type of person we are looking for.

You have clerical experience, including reception work, filing, record keeping, word processing and knowledge and experience of MS Office and financial procedures.

You will be required to provide an efficient clerical support service. 

This post has a minimum requirement of one reference which must be your current or most recent employer.

Informal Enquiries to Linda Babbs - 01569 762688.


Provide efficient and effective, customer focused support to Council Services, working on an individual basis or collaboratively as part of a team. The post has been structured to provide clerical and administrative support for all members of the Stonehaven team and to provide systems and support for the wide range of activities organised and services provided by the team.

Administrative and clerical support for the Community Learning Network
Word processing and IT support
Servicing meetings and minute-taking
Telephone and reception duties
General Clerical Duties
Order goods &  services and process invoices & payments which includes the use of financial management systems e.g. oracle
Generate paperwork to create invoices
Recording financial transactions and reconciling data

The Individual

Essential Criteria

Academic achievement to Scottish National 4 or 5 level, Standard Grades or equivalent transferable experience and skills
Experience in using Microsoft Office packages to a proficient standard
Excellent communication and organisational skills
Capable of prioritising tasks to meet competing demands
Ability to work on own initiative and as part of a team
Accuracy and attention to detail
Ability to deal with confidential and sensitive matters
Ability to respond appropriately to customer needs
Flexible and adaptable
Desirable Criteria

Knowledge of local government
Experience of taking Minutes
European Computer Driving Licence
Shorthand experience or qualification
ECDL or equivalent
Customer service qualification

See also:
Applying for a job with Aberdeenshire Council.pdf