Manager/Lead Practitioner Afterschool Club

The Burgh Afterschool Club
23 Jun 2017
02 Oct 2017
Contract Type
Full Time

Job Description: Burgh After School Club Manager


Title:                           After-School Club Manager/Lead Practitioner

Accountability:          The post-holder will be responsible to Burgh Afterschool Club

                                    Management Committee, service users and stakeholders

Responsibility:          The manager will be responsible for the management of all the staff in the

                                    setting and the welfare of the children attending

Location:                    Musselburgh Burgh Primary School, Kilwinning Street, Musselburgh, East

                                    Lothian, EH21 7EE

Hours Term Time:     Monday to Thursday 2.30pm to 6.00pm

                                   Friday: 11.45 to 6.00pm                     

School Holidays:      7.30am to 6.00pm

In Service Days:       7.30am to 6.00pm                

Contract Type:          Permanent

Salary:                        Dependent on qualifications and experience. To be discussed at interview

Leave:                        25 Days (days must be used over Christmas when the school closes)

Public Holidays:       December 25 and 26, January 1 and 2

Probation:                 The successful candidate will be subject to a three month probation period

Further information may be obtained by contacting Jackie Shepherd via mob: 07999 144 197 or via email:



Established in 1995, the Burgh Afterschool Club is a Limited Company with charitable status which provides wrap around care for children aged between 4 and 12 years from Musselburgh Burgh Primary School and Loretto RC Primary School.

The club is located within Musselburgh Burgh Primary School, Kilwinning Street, Musselburgh and is run by a management committee of parents and carers who are elected on an annual basis. The club has strong links and an excellent relationship with the head teacher and school staff, but is run independently.

The club provides breakfast and afterschool clubs during term time and also holiday club provision during school holidays (excluding Christmas) and in service days. Currently, an average of 50 children attend the clubs on a daily basis.


Purpose of the job:

To lead and be responsible for the day to day organisation of the After School provision at Musselburgh Burgh Primary School providing high standards of care and play opportunities for children between the ages of 4-12 years old in a safe and secure environment.


PVG/SSSC Membership

This post is considered Regulated Work with Vulnerable Children and/or Protected Adults, under the Protection of Vulnerable Groups (Scotland) Act 2007. Preferred candidates will be required to join the PVG Scheme or undergo a PVG scheme update check prior to a formal offer of employment being made by Burgh Afterschool Club. If the successful candidate is currently a member an update will be requested.

Applicants should also be registered with Scottish Social Services Council (SSSC)


Main Duties and Responsibilities:

 Delivering After School Provision

  • To lead the day to day management and organisation of the After School Club
  • To provide line management to a team of play workers/practitioners, directing the work of staff based at the After School Club, supervising their activities and inducting new staff members.
  • Work with all staff to ensure and provide care, play opportunities and activities in a homely, nurturing, and safe environment, with regard to the individual development needs of the children.
  • To lead and motivate a team of staff to deliver high quality creative play opportunities in a safe and caring environment
  • To liaise with parents to encourage parental involvement and support of the After School Club


Management and Administration

  • Uphold, implement and regularly review all policies and procedures of the group in partnership with the staff team and the Committee
  • Maintain all records relating to the management of the group ensuring confidentiality and data protection of the children, their families and members of staff.
  • Administer bookings and collection of fees, ensuring that any money transactions are handled and documented as directed by the club treasurer.
  • To be responsible for the day to day administration and record keeping that includes maintaining records of attendance and providing information returns and other appropriate records as required and maintaining records of staff attendances, checking and authorising their salary pay claims and managing staff absences and lateness, in partnership with the Management committee.
  • To effectively manage the occupancy levels of the After School Club; managing the waiting list and offering child care places.  Promoting and marketing The Burgh After-school Club effectively to maintain occupancy
  • Develop professional working relationships with the school, all relevant professionals and authorities including the local authority and Care Inspectorate.
  • Monitor and evaluate the quality of the service.
  • To manage the planning and organisation of the holiday club.
  • Attend regular meetings and prepare reports for the Management Committee
  • Work in partnership with the Breakfast Club Manager to provide Breakfast Club Provision within the Musselburgh Burgh Primary School.
  • Maintaining working relationships with other school users.
  • To ensure that adequate standards of safety and hygiene are maintained throughout the After School Club, including the completion of appropriate risk assessments and recording and reporting of hazards and accidents.
  • To ensure that all staff work within the policies and guidance and procedures of the schools' policies.
  • To have due regard for safeguarding and promoting the welfare of children and young people and to follow the child protection procedures adopted by the Burgh Afterschool club
  • To carry out any other duties which will be seen to enhance the work of the school's extended day services.



  • Recruitment and induction of staff is carried out in accordance with the Recruitment Policy
  • Provide an appraisal system for staff and organise staff training to meet identified training needs
  • Take responsibility for personal professional development, including participation in own annual appraisal, any necessary training and attending After School Club Management Committee meetings to keep abreast of all current issues relating to providing Wrap around Care

Person Specification - Burgh After School Club Manager/Lead Practitioner

You will need to be:

You will need to be someone who is passionate about all aspects of childcare and education, and able to bring new ideas to the role.  You will need to have a caring and dynamic approach, as well as, an ability to lead and motivate a range of staff.


Qualifications, Skills and Experience



SCQF Level 7/8 (HNC/SVQ 4) in Child Care/Play work or equivalent

SCQF Level 9 Management qualification (BA in Childhood Practice/PDA in Childhood Practice) or equivalent or be working towards achieving this

A minimum of 5 years experience of working with children aged 4-11

Relevant supervisory/management experience

 PVG Membership

 Scottish Social Services Council (SSSC) Registration

 First Aid Certificate

 Child Protection certificate

 Experience of cash handling and budget monitoring

 Excellent communication and organisational skills



 Food Hygiene Certificate

 Good knowledge and understanding of equal opportunities and special educational needs

 Competent in using computer systems including email and Microsoft Office

 Experience of administration systems/policies





See also: