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Administrator

Basic job
Recruiter
Recruitment Genius
Salary
Competitive
Location
Inverclyde
Job term
Permanent
Job hours
Full time

An opportunity has arisen within a small company for a self-motivated individual to join as a sole administrator.

The ideal candidate will be an organised and self-motivated individual with the ability to plan and prioritise their own workload. You will be able to meet deadlines and demonstrate the ability to use your own initiative.

The office is Mac based and utilises technology to improve work flow and the quality of services delivered to clients.

The job involves a variety of administrative and finance duties, including:

- Invoicing and chasing debtors
- Reception duties
- Liaising with clients, contractors and other staff
- Maintaining financial records of the company
- Processing expenses and petty cash
- Liaising with their accountants and HMRC when necessary
- Processing travel and subsistence claims
- Arranging meetings between staff and clients.
- Producing agendas for client meetings
- Using Adobe Acrobat Pro to produce bundles for Tribunal hearings

You must have:

- A strong proficiency in the use of Apple Mac computers and be highly computer literate
- Excellent communication skills (both verbal and written)
- Outstanding organisational skills
- The ability to work with no supervision
- The ability to multitask
- Bookkeeping experience
- Diary management skills.

Desirable but non-essential skills:

- The ability to use shorthand.
- Competency in using Google Apps i.e Drive, Mail, Calendar as well as Adobe Acrobat Pro

Salary: £14,500 - £20,000 per annum (dependent on experience)
Hours: 40 (9am - 5:30pm Monday - Friday)
Holiday Entitlement: 28 days

Closing date for applications: Monday 28 April 2014.
Interview date: Friday 2 May 2014.

Get the Recruitment Genius Advantage today. As the UK's largest online recruitment advertising company placing more candidates than anyone else, we only charge the employer £199 or less to recruit you (job seekers never pay anything). This low price means there is a clear incentive for the employer to give your application priority.

Contact
No Contact
Posted
Reference
00012114

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Accounts Administrator

Standard job
Recruiter
D McLaughlin & Sons Ltd
Salary
Competitive
Location
Ayrshire
Job term
Permanent
Job hours
Full time

Enthusiastic Accounts administrator required to join busy long established Construction Company based in Irvine.

Duties will include the processing of suppliers invoices and sub-contact payments, preparation of monthly payment run, completion of PAYE and Vat returns and
general office management and administration duties.

The ideal candidate will have a pro-active attitude and will work closely with the company directors and their small team – Experience on SAGE accounts and payroll within a similar environment would be advantageous. Good long term prospect for the right candidate to build a career within the Company.

Please apply enclosing CV and stating expected salary via email.

Contact
D McLaughlin & Sons Ltd
Posted
Reference
224084762-01

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Programme Administrator

Standard job
Recruiter
University Of Glasgow
Salary
From £17,678 to £20,374 per year
Location
Dumfries
Job term
Temporary
Job hours
Part time

Programme Administrator Ref: 008446
Grade 4: £17,678 - £20,374
Part time - 8.30 am - 4.30 pm, Thursday and Friday
Fixed term to cover a period of maternity leave.

You will provide comprehensive and proactive administrative support to a defined group of School of Interdisciplinary Studies degree programmes / courses, and general School support to ensure an excellent service and experience for staff, students and other customers.

With a VQ3, Standard Grades, City and Guilds or equivalent, you will have relevant secretarial/administrative experience.

Excellent IT knowledge, including a comprehensive knowledge of the Microsoft Office Suite and use of the Internet, is essential.

You will have excellent communication (written and verbal) and interpersonal skills, demonstrating tact, diplomacy and the ability to maintain confidentiality.

Apply online.

Closing date: 11 May 2014.

The University is committed to equality of opportunity in employment.
The University of Glasgow is a registered Scottish charity, number SC004401.

Contact
University of Glasgow
Posted
Reference
224092218-01

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Rental Desk/Service Administrator

Standard job
Recruiter
ACL Service Centre
Salary
Competitive
Location
West Lothian
Job term
Permanent
Job hours
Full time

Due to expansion we are currently recruiting for a Rental Desk/Service Administrator

Must have experience, own driving licence, aged 21 years of age or older due to insurance, 45 hours/5 days (Mon-Fri), part time available.

To apply please send CV by Email by Friday 25th April.

Contact
James Harris
Posted
Reference
224103422-01a

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Payroll Bureau Administrator

Standard job
Recruiter
Bell and Company Chartered Accountants
Salary
Competitive
Location
Perth and Kinross
Job term
Permanent
Job hours
Full time

A rare opportunity has arisen within our firm for a person with experience of
running multiple payrolls to join our small administration team.

You will be dealing with all aspects of our clients’ payroll within our bureau and will therefore have up to date understanding of the current HMRC legislation, Pension Auto Enrolment, and calculation of all statutory payments and net to gross pay etc. You will need a working knowledge of Sage Payroll, Excel and Microsoft Office. Self motivation, strong written and oral communication skills, attention to detail and the ability to perform under pressure to reach strict deadlines are essential to succeed in this role.

As our bureau is housed in our general administration department you will
also be required to do some reception and general administration duties
including answering the telephone and dealing with visitors and clients
coming into our offices. You will be well presented, friendly and work well
within a small team.

Closing date for the applications is Friday 2 May 2014.

Please apply in writing only, with your C.V to The Staff Partner
Bell & Company, Moray House, 39 St John Street, Perth PH1 5HQ

Contact
Bell and Company
Posted
Reference
224108480-01

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Administrator - Sales Order Processing

Basic job
Recruiter
Recruitment Genius
Salary
Competitive
Location
Glasgow
Job term
Permanent
Job hours
Full time

Location: Glasgow
Salary: up to £18,000 depending on experience

Our client is one of the largest independent office technology solutions providers in the UK. They are currently recruiting for a Sales Order Processing Administrator within their Glasgow office to support the SOP Manager in processing sales orders.

Main Duties

- Ensure all sales order are complete and paperwork is accurate
- Chase any missing paperwork from sales team
- Order machines & register all deals
- Prepare invoices
- Send invoices and lease documentation to leasers
- Book machines into stock
- Liaise with leasers
- Manage stock

Desired Skills & Experience

- MS excel & word, database entry desirable
- Ability to work under pressure and to tight deadlines
- Organised and attention to detail

The successful candidate will benefit from a competitive salary in a full time, permanent position within a well establish business. Interested candidates should email their CV via the apply link.

Please note only successful candidates will be contacted.

Get the Recruitment Genius Advantage today. As the UK's largest online recruitment advertising company placing more candidates than anyone else, we only charge employer £199 or less to recruit you (job seekers never pay anything). This low price means there is a clear incentive for the employer to give your application priority.

Contact
No Contact
Posted
Reference
00011511

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Office and Sales Administrator

Standard job
Recruiter
Simon Howie Butchers
Salary
Competitive
Location
Perthshire
Job term
Permanent
Job hours
Full time

Simon Howie Foods is a multi-award winning meat business based in Dunning.

We are looking for an experienced Administrator who will provide superb “front of house” administration support including meeting and greeting visitors, direct customer contact and support, and other administration activities.

You will also provide support to the Sales function including customer order processing.

You must be able to demonstrate the provision of a high quality administration support service in your current or previous role(s). You must be highly organised with an eye for detail and you must understand the importance of delivering fantastic customer service.

To apply, please email full CV and cover letter by Email, by 16th April.
Please indicate your current salary.

Contact
Simon Howie Foods
Posted
Reference
224088455-01

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Sales Support / Sales Administrator

Basic job
Recruiter
Recruitment Genius
Salary
Competitive
Location
Glasgow
Job term
Permanent
Job hours
Full time

This organisation, part of a progressive Group of companies offering engineered solutions to the oil and gas and global energy sector, delivers weld overlay solutions to its customers within the oil and gas industry, using state-of-the-art technology. It was one of the first companies in Europe to routinely clad alloy steels with corrosion resistant alloys, and its reputation now extends around the world. It has a proven track record, and delivers to market-leading quality standards.

They are currently looking to recruit a Sales Support position for their sales team, based in their Glasgow office.

Job Role:

- Calculating client quotations and administering client accounts
- Reading engineering drawings and calculating weld metal requirements
- Negotiating tender and contract terms and conditions to meet both client and company needs
- Liaising with other members of the sales team and other technical experts
- Tracking customer order commitment dates and ensuring alignment between sales and production
- Managing customer accounts by coordinating with other departments, such as production planning, engineering, quality and accounts
- Prioritising and managing client requests/queries on a daily basis
- Focusing on & working to specific client prices/discounts/agreements
- Planning for and attending Monthly Business Review (MBR) meetings with key clients
- Managing the correspondence between the sales team and their clients
- Monitoring communications between other departments and clients
- Monitoring performance against sales team KPIs in order to report to management

Skills & Experience required:

- Proven ability to achieve sales objectives and a sound knowledge of typical sales processes
- Ability to read engineering drawings
- Excellent numeracy and communication skills
- First class organisational skills with the ability to adapt and multi task
- Strong customer orientation and results driven style
- An enthusiastic and dependable team player
- Be inventive and resilient

Contact
No Contact
Posted
Reference
00011204

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New Business and Marketing Administrator

Basic job
Recruiter
Simplified Recruitment
Salary
From £15,000 to £16,000 per year
Location
East Livingston and East Calder
Job term
Permanent
Job hours
Full time

Job Title: New Business and Marketing Administrator
Location & Post Code: Livingston, West Lothian (EH54)
Salary: Initial £15,000 - £16,000 per Annum + Bonus of up to £5,500 per Annum

Working Hours: The Core Hours are 36.25 Hours per Week, Monday - Friday, 8.45am-5.00pm.
However the successful applicant will be expected to work overtime including occasional weekend periods as necessary to meet the needs of the business.

Our client, West Lothian's largest and most successful Letting and Property Management Company, requires a New Business and Marketing Administrator.

The post holder will be expected to provide exceptional customer service to clients and meet company targets in a fast moving business. They are looking for a confident "can do" personality with a strong commitment to achieving company business objectives.

Duties will include:

- Advising landlords and investors on the phone and face to face in the office.
- Meeting such clients at properties to be let out.
- Advising clients on the marketing of properties for rent.
- Managing the multi-level marketing process associated with the recruitment of landlords.
- Effective marketing of properties.

The Ideal Candidate:

- Must be PC literate with background in a busy office environment.
- Be an excellent communicator verbally and in writing.
- Have good attention to detail and be able to manage time efficiently.
- Be confident in dealing effectively with changing and competing priorities.
- Be positive and innovative in solving problems.
- Must have at least two years experience of varied duties working in an office with up to date IT and communications equipment.

A significant background in sales in an office environment is essential eg: in Telesales, Marketing, Hospitality or Travel. Experience in a property related business might be an advantage, but is not essential, and full training will be provided.

For the right candidate, the basic salary will be supplemented by entry to an attractive scheme worth up to £5,500 per Annum.

You must have own vehicle; a mileage allowance will be paid. A significant part of the job requires to be undertaken away from the office so the successful applicant will be expected to manage their own time effectively, work without direct supervision and use their own initiative in taking forward leads.

Please apply online with your CV and covering letter.

Please check your email for confirmation that your application has been received and to follow further instructions if applicable.

Contact
Simplified Recruitment
Posted
Reference
SR189372ff01015263

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Financial Customer Services x 12

Basic job
Recruiter
One Recruitment Associates
Salary
From £8.50 to £8.50 per hour
Location
Edinburgh
Job term
Permanent
Job hours
Full time

Customer Services x 12

We are recruiting on behalf of a based in Edinburgh for their Customer Service Team.

You will be responsible for delivering a superior customer service.

Key responsibilities will include:

Delivering a first class customer service at all times by building relationships based on trust and integrity

Listening to customers, understanding their needs and working with them to address their concerns and agree the appropriate solution

Updating customer details on systems, and relaying information effectively to customers.

We are looking for candidates who have strong customer service skills as well are looking for a long term permanent career.

To be considered for this position you must be able to work a flexible shift pattern, and pass a full credit check and provide references for 3 years.

Call us now on [contact details removed] for immediate starts

Contact
Sam Steven
Posted
Reference
2015488

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