Clerical Officer (Part-Time)(Temporary)

Recruiter
North Ayrshire Council
Location
Scotland
Posted
12 Sep 2017
Closes
21 Sep 2017
Ref
NAY02881
Contract Type
Permanent
Hours
Full Time


Role Profile


TEMPORARY UNTIL 31ST MARCH 2018


ROLE DEFINITION

To provide a comprehensive administrative support service to the Community Care Team & Team Manager



KEY TASKS AND RESPONSIBILITIES

Corporate Responsibilities

  • To undertake individual role in line with the Council's business objectives and in compliance with the Council's corporate policies and procedures.
  • To undertake any other reasonably required duties as instructed by Management or someone acting on their behalf, in addition to the role specific tasks & responsibilities detailed below.

Role Specific Tasks & Responsibilities

  • Administrative support to Team Manager
  • Cash handling and banking duties in relation to imprests and receipt of income
  • Operation of computer equipment - word processing, PowerPoint, database and spreadsheet function to produce quality correspondence
  • Provision of high quality customer focussed reception and telephone service
  • Updating Absence Management Records
  • Organising/updating/input/retrieval of information from I.T. and manual based systems
  • Preparation and processing statistical information as required by management
  • Monitor workload allocation within the team.
  • Arrange, attend and minute complex casework/business meetings as necessary and transcribe minutes within appropriate timescales.   This may involve travelling .
  • Processing service user and business information in line with HSCP Information Management policies and procedures.
  • General Clerical duties such as filing, photocopying, mail processing, faxing, etc.
  • Comply with confidentiality, I.T and data protection guidelines.

    ESSENTIAL / DESIRABLE CRITERIA

     

     

    Essential

    Desirable

    Evidence

    Education and Qualifications

    • SVQ Level 2 Administration or equivalent
    • National 5s minimum C pass in English, Maths and Office Administration or equivalent.
    • SVQ Level 3 Administration or equivalent.
    • Application Form
    • Interview

    Experience

     

     

     

     

    • Taking minutes of complex meetings and transcribing within a set timescale.
    • Recent experience of working in a busy office environment.
    • Experience in producing high quality documentation.
    • Working knowledge of AWI and ASP processes.
    • Working knowledge of financial processes.
    • Application Form
    • References
    • Interview

Specialist Knowledge

  • High level knowledge of Microsoft Office Packages.
  • Knowledge of Carefirst and Social Services processes.
  • Working knowledge of PECOS.
  • Application Form
  • Interview
  • Pre/Post-Interview Check (if appropriate)

Skills and Abilities

  • Highly motivated with good organisational skills.
  • Ability to work as part of a team and using own initiative.
  • Be proactive in organisation of team workloads.

 

  • Application Form
  • References
  • Interview

Other

  • Be prepared to travel throughout North Ayrshire.
  • Be prepared to move to other locations when required.

 

  • Application Form
  • Interview
  • Pre/Post-Interview Check (if appropriate)

Staff Values & Behaviours

North Ayrshire Council uses behavioural based approach throughout the recruitment process. Our staff values of Focus, Passion & Inspiration will be explored for this vacancy.

Further information on how to complete behaviour based application form questions is available on the Council's website.

Value

Behaviours

Focus.

We put our customers first

We understand the bigger picture

 

  • Provide excellent customer services
  • Meet and where possible exceed the expectations of internal and external customers.
  • Understand the performance levels and standards required within our own role and strive to achieve and where possible exceed these.
  • Know how the work we do fits into the overall performance of the Council.

Passion.

We take pride in the jobs we do

We are ambitious for our community

  • Take ownership of our own actions and performance.
  • Reflect on the work we do and consider how it could be improved.
  • Have a positive impact on the lives of our customers and their communities.
  • Push the boundaries to help our customers and communities realise their potential.

Inspiration.

We all look for better ways to deliver our services

We achieve the best results together

  • Find new ways to deliver improvements, efficiencies and value for money.
  • Embrace change with enthusiasm and creative ideas.
  • Work together and creatively produce the best outcomes for our customers and communities.
  • Plan all activities with the end goal in mind.

Basic Disclosure

Preferred candidates will be required to undergo a Basic Disclosure check, prior to a formal offer of employment being made by North Ayrshire Council. Please note: Successful candidates will be expected to meet the cost of the Basic Disclosure Check of £25 which will be deducted from your wages following the commencement of employment. For further information on the Disclosure Scheme please visit www.disclosurescotland.co.uk. For further details on North Ayrshire Council's policy please visit http://www.north-ayrshire.gov.uk/resident/jobs-and-training/pre-employment-checks.aspx

References

For your information if this post requires references you will be notified of further details if you are successful in gaining an interview. Not providing relevant references when requested may delay the outcome of the interview process