Course Administrator (Maternity Cover)

1 day left

£20,989 - £23,557 per year
11 Sep 2017
21 Sep 2017
Contract Type
Full Time

Job Summary

Enthusiastic and pro-active, you will provide support within the assessment administration areas in the Academic Administration Team supporting the Aberdeen Business School, The Law School and School of Cultural and Creative Business.

This is an opportunity to work in a highly reputable University; you will be supporting students in a range of programmes through their student journey. This is a varied role and requires the ability to manage work from a variety of sources and prioritise accordingly. You will operate within tight deadlines and with a high degree of accuracy, confidentiality and attention to detail.

Excellent organisational, customer care and communication skills are vital. You will have an HND in a relevant administrative discipline or equivalent substantial administrative experience. You will have knowledge or Microsoft Office Applications, in addition to experience of working in a busy administrative role and of enhancing and developing administrative systems.

We're in the business of changing lives, developing students into highly employable graduates. Be part of their amazing journey and join our 1500 colleagues who already enjoy the richly rewarding work, vibrant community and lifestyle afforded by generous annual leave.

We would particularly welcome applications from men as they are under-represented in this area of our workforce.

Salary on first appointment is normally to the bottom of the scale, although in exceptional circumstances an appointment further up the scale may be considered.

Fixed Term: 9th October 2017 to 16th February 2018

Closing Date: 20th September

First interviews: Week commencing 25th September

Second interviews: 3rd October

Job Description

RESPONSIBLE TO: Team Leader, Assessment Administration

RESPONSIBLE FOR: No supervisory responsibility


To provide a professional administrative support services to students undertaking programmes within the Aberdeen Business School, The Law School and School of Cultural and Creative Business, and to academic staff associated with these programmes.


Maintain and develop appropriate administrative systems to support allocated assessment duties within the assessment team. These duties may include activities such as: creating examination packs, collating samples for external examiners, liaising with invigilators, and distributing assessments.

Communicating with our students, colleagues within the Schools and other departments, and external examiners as necessary to keep them informed of relevant developments and deadlines.

Ensuring that all assessment documentation is accurate, up-to-date and in accordance with University regulations.

Facilitating the smooth running of examinations by providing appropriate administrative support
including the preparing examinations packs and liaising with invigilators regarding the distribution/ collection of examination materials.

Maintaining an accurate record of all assessments received and distributed by the assessment

Ensure that necessary arrangements are made for both students with special educational needs and
students sitting examinations offsite, and providing professional support as appropriate.

Person Specification


Qualifications and Professional Memberships

HND in a relevant administrative discipline or equivalent substantial administrative experience

Knowledge and Experience

Sound knowledge of Microsoft Office Applications eg Word and Excel

Experience of working with a Management Information System

Experience of being in a busy administrative role and working within a team

Experience of working to tight and competing deadlines in an environment requiring confidentiality

Experience of enhancing and developing administrative systems


Qualifications and Professional Memberships

First degree in a relevant discipline

Knowledge and Experience

Working knowledge of Student Information Systems such as SITS, CAMS

Knowledge of education programmes and administrative systems within the FE/HE sector

Experience within the FE/HE sector

Practical experience of course administration


Behaviour 1: Communication - Ability to receive, understand and convey both straightforward information, and information requiring careful explanation, in a clear and accurate manner

Behaviour 2: Team Development - Experience of providing advice or guidance to new starts delivering training or instruction to others on specific tasks or activities

Behaviour 3: Pastoral Care and Welfare - Experience of calming and reassuring those with work/study related problems who may be experiencing distress and dealing with difficult welfare situations or confidential matters

Behaviour 4: Service Delivery - Experience of giving customers a positive and satisfactory service, by providing accurate and up to date knowledge of services available in own and related areas of work

See also:
Course Administrator (Maternity Cover) September 2017.pdf