Office Manager

7 days left

Recruiter
Recruitment Genius
Location
Motherwell
Salary
Competitive
Posted
31 Aug 2017
Closes
27 Sep 2017
Contract Type
Permanent
Hours
Full Time
At this company, they want to live in a world where people have access to lifesaving treatment that is completely personal to them, and can change or save their lives in a way traditional medicine is limited. In short, they want to save lives. By helping people prepare for their futures today. That's why they're committed to connecting 7 billion potential stem cell donors (potential lifesavers) to make this happen. It's time for you to #BePartOfIt Their busy, client-focused office based at Biocity Scotland, a large life science park based on the M8 (near Glasgow), needs a reliable, well-organised Office Manager to handle day-to-day operations with a focus on efficiency and time management. The Office Manager will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control. They are looking for an energetic professional who doesn't mind wearing multiple hats. Previous experience as an office manager or office administrator would be an advantage. A successful office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Responsibilities - Scheduling meetings and appointments; - Greeting visitors and providing general administrative support to their employees - Mailing, supplies, equipment, bills; - Errands, ordering, stocks; - Assist in three way matching process; - Liaise with finance department to ensure accurate invoicing; - Assist in the distribution of products and services; - Maintain the office condition and arrange necessary repairs; - Partner with HR to update and maintain office policies as necessary; - Organise office operations and procedures; - Manage contract and price negotiations; - Assist in the recruitment and induction process for new hires; - Develop and implement administrative systems, such as record management; - Files and archives accurate records; - Provide confidential Personal Assistant support to the COO Requirements - Proven experience as an office manager, front office manager or administrative assistant; - Proficiency in MS Office (MS Excel and MS Outlook, in particular); - Excellent time management skills and ability to multi-task and prioritise work; - Attention to detail and problem solving skills; - Excellent written and verbal communication skills; - Strong organisational and planning skills in a fast-paced environment; - A creative mind with an ability to suggest improvements; - Professional telephone manner; - Ability to perform under pressure; - Excellent customer care skills; - Ability to maintain strict confidentiality; About the package Full time permanent position. Life insurance, pension, and a unique healthcare package. Salary GBP20,000 - GBP22,000 dependant upon experience.