Employee Benefits Advisor

North Lanarkshire
28 Jul 2017
15 Aug 2017
Human Resources
Contract Type
Full Time
About Ashurst:

Ashurst is a leading global law firm with a history spanning almost 200 years, and clear strategy for our future growth. Our in-depth understanding of our clients and commitment to providing exceptional standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. To find out more please visit here

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations

Business Area - Reward

Role: Employee Benefits Advisor

Location: Glasgow

Reporting to: Senior reward manager

Hours of work - 9:00 - 5:30

Department/ Role Overview:

This role is crucial to providing an effective payroll and benefits service for the UK. Supporting the payroll specialist in submitting and reviewing the payroll whilst owning the benefits administration.

Main responsibilities:

Day-to-day administration of the firm flexible benefits
Point of contact for the myHRServices team and the wider HR community on all benefits and payroll related matters
Monthly benefits processing - validating and completing the auto-enrolment process
Management of payroll information, coaching myHRServices to provide accurate/time sensitive data to the payroll provider
Manage the accuracy of the monthly flexible benefits and payroll reports - downloading and checking benefit reports and reconciling against payroll and provider reports
Be the interface between Ashurst and the payroll/benefit providers for all queries relating to the admin/service
Carry out regular audit of membership data held by providers, payroll and Darwin to maintain accuracy
Validate reward team invoices to ensure they accurately reflect membership data. Resolve errors where possible and escalate as required
Identify, design and implement process improvements to ensure the firms auditors requirements are met
Work closely with providers and brokers to ensure the monthly benefit process, benefit information and system upgrades are accurately and efficiently rolled out
Be a point of contact for benefits queries for employees and Partners. Liaise with providers and brokers to ensure membership changes are processed efficiently and any queries are resolved promptly
Support the annual flex window project and renewal agreements
Maintain and update any benefit changes outside of the annual benefit window
Manage and maintain accurate documentation of benefit processes, information and check lists
Support the central processes required for firm wide actions such as the appraisal process
Assist with ad hoc projects/reporting
Work with Financial Management to reconcile the monthly payroll reports
Risk and Control: Ensure that all activities and duties are carried out in full compliance with our regulatory requires and internal policies.

Essential skills and experience:

Strong administrative, analytical and organisational skills
Intermediate Microsoft Office user (Excel comfort in v-look up, pivot tables, etc.)
A broad understanding of employee benefits
Able to effectively communicate and explain benefits arrangements and processes to a broad-based client group
Work effectively to deadlines and project plans with strong attention to detail
Articulate with good interpersonal and relationship building skills
Highly proactive and a positive customer focused attitude
Experience working within a similar employee benefits/flexible benefits environment
Previous experience managing a payroll (including awareness of current legislation and best practice)
Excellent attention to detail

Desired skills and experience:

Payroll qualification (CIPP or equivalent)