Purchasing Administrator/Manager

27 Jul 2017
15 Aug 2017
Contract Type
Full Time

A unique opportunity to join a small business enjoying substantial growth, as a Purchasing Administrator/Manager which is a role responsible for stock management and purchasing. The candidate must have experience in forward buying and importing, and be able to display an ability and desire to manage supplier costs closely. This is a busy and demanding hands on role that requires a close oversight and a lot of self-initiative to ensure complete accuracy and customer satisfaction. We envisage that the role will develop further as the company continues to grow so the applicant must have the desire and motivation to progress and adjust as required.

The role is suited to applicants who have a strong ethos of accuracy, flexibility and continuous improvement as well as a consistently positive approach to the role. A broad minded analytical approach is needed to fulfil the role.

Responsible for managing the daily purchasing requirements, placing orders with suppliers each day, obtaining best pricing, analysing trends, coordinating import orders and forward buying requirements. The role requires constant initiative to ensure that stock is ordered from suppliers to ensure we consistently fulfill our customer delivery commitments.

As we are a small team you will be required to assist in other duties to support colleagues and help fill in for absences, particularly on the sales area.

Oversee and carry out:-
• Convey a positive attitude towards colleagues, suppliers and customers alike
• Manage the stock requirements on a daily basis, place supplier orders and follow up to ensure system dates are accurate
• Communicate proactively with colleagues to update on delivery dates as required
• Keep the system updated with correct product, supplier and customer details
• Develop more effective and efficient processes to constantly improve the business
• Other duties as required, including drinks and refreshments for staff

Coordination, Organization, Planning, Time Management, Reporting Skills, Documentation Skills, Data Entry Skills, Dependability, Consistency.
• Office administration for 2 years
• Experience with sales and/or purchasing is an advantage
• Experience with handling customer telephone enquires
• Good computer data entry skills
• Working knowledge of MS Office software

• Strong self-initiative
• Analytical with strong attention to detail
• Sense of commitment and duty, with ability to perform on your own and as part of a team
• Highly accurate and keen to take full responsibility for the workload
• Ability to make independent decisions within defined guidelines, and also make informed choices and decisions where undocumented procedures need to be carried out
• Must be a team player, dependable and demonstrate ability to follow directions, and be able to work on their own
• Effective communication skills, both orally and in writing
• Positive attitude, team building skills, and willingness to learn and adjust
• Able to adapt and drive change
• Ability to identify potential problems and take appropriate action
• Good organisational skills and ability to coordinate workload to ensure that deadlines and targets are met.
• Must be able to work with others in different disciplines

This is a part time position within the company opening hours which are currently 07:00 - 17:00 Monday to Friday, based at our AB16 site. There is some flexibility for the hours worked but it suits the process better for an afternoon slot, with a minimum of 6 hours per day.

Salary will be based on experience. Holiday allowance is pro-rata FTE 28 days including Bank Holidays - the company is open all Bank Holidays, except at the Christmas period, so your allowance can be used as required throughout the year. We will advise at the beginning of each year how many days will need to be kept for the Christmas break