Clerical Assistant (FIF05381)

6 days left

Fife Council
£14,041 - £16,838 per year Pro Rata
21 Sep 2016
05 Oct 2016
Contract Type
Full Time

Job Description

Contract Hours: 36 hours per week, 39 weeks per year

Interview Date: Wednesday 19 October 2016

To provide front line clerical support at a School, acting as first point of contact for staff and visitors. Assist the Administrative Assistant with all aspects of the day to day running of the office. You will have an individual responsibility for keeping up to date with changes in procedures and technology.


4 Standard Grades (Grade level 3) or equivalent including English and Mathematics.

Previous experience within an administrative environment.

Microsoft Office experience.

Before confirming appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) Scheme Membership through Disclosure Scotland. 


Under the direction and supervision of the Admin Assistant or Senior member of staff, you may be required to undertake any of the following tasks which may be delegated to Clerical Assistants. It is not intended as a complete list of tasks that a Clerical Assistant could perform, nor is it intended that a single Clerical Assistant would be able to take on all these tasks.

Activities Include:

 Provide clerical support under the supervision of the Admin Assistant in the operational aspect of establishment/office activities and issues, such as: photocopying, producing professional office documents including letters, memos, notices, spreadsheets, minutes etc.
 Provide an efficient clerical/banking service in respect of trips, uniforms, etc.
 Record and maintain accurate records of outgoing mail on daily basis
 Assist in the maintenance of efficient office systems to enable prompt retrieval of data, completion of returns, as required
 Assist in the operational aspects of the recruitment and selection process in relation to the Council’s guidelines, as directed by the Admin Co-ordinator.
 Ensure that staff supply cover is arranged by assisting in the processing of requests through the supply messaging system.
 Efficient completion of appropriate ITrent payroll forms in relation to the school’s establishment, and return to the Headquarters Employee Resources team.

The Individual

You will have excellent time management, organisational, word processing and ICT skills.

You must have the ability to cope under pressure, to respond appropriately to conflicting and competing demands and to respond positively to change.

Interpersonal & Communication Skills are essential.

Having a flexible approach, together with empathy towards children are also essential.

You will have the ability to provide regular and effective service.

In Fife Council How We Work Matters and you will be responsible for being a role model by displaying and promoting behaviours that are expected of all Council employees:

• Take ownership
• Focus on customers
• Work together
• Embrace technology & information
• Deliver results

Contact Details for vacancy: Dr JG More,

See also:
Clerical Assistant Job Profile.pdf
Education & Children's Services Directorate Information.docx
RR82 TandCs March 2015.pdf