Legal Secretary

Legal Secretary - Corporate IP/IT

Edinburgh

Permanent - £Excellent plus benefits

This friendly and professional Legal Firm are seeking an experienced Corporate Legal Secretary for their IP/IT team.

The successful candidate will provide professional and high quality all-round secretarial & administrative support to a number of fee-earners.

The Role

·-Digital dictation/copy typing

·-Large documentation work including creating, amending and engrossing a variety of bespoke documents using track changes and automatic numbering/styles

·-Preparation of PowerPoint presentations and Excel spreadsheets

·-Preparing fee notes and narratives

·-Drafting letters and/or emails sending out correspondence, requesting information etc

·-Electronic diary management, setting up internal and external meetings

·-Arranging all travel/accommodation using the Firm’s UK Travel facility

·-Completing and submitting expense claims

·-Answering and screening telephone calls, assisting callers and redirecting enquiries to relevant fee-earners

·-Completion of finance forms

·-File management

·-Upkeep of client contact information on our central in-house database

·-Ordering Searches on-line

·-Assisting at seminars and/or other meetings held at our offices

·-Ordering and, as necessary, assisting with photocopying and binding

·-Dealing with audit requests

·-Assisting other secretarial teams, as required.

Skills Required

·-Experience of processing large documentation within Microsoft Word

·-A first rate understanding of a wide range of IT packages (including MS Office) is essential

·-First-class secretarial, administrative and organisational skills

·-Ability to work flexibly as part of a team in a busy environment

·-Excellent telephone manner and good communication skills at all levels

·-Ability to prioritise workload and achieve deadlines

·-Ability to maintain a professional manner at all times

·-Ability to use initiative and work proactively

·-Fast, accurate typing a prerequisite

·-Working knowledge of a document management system would be advantageous.

This is an excellent opportunity to develop your career within a professional and personable environment, if you have the experience above, please send you CV / Application immediately.